Manage Media with the Media Tab

The Media tab provides quick access to all media in the Project

The Media tab allows you to manage all of the uploads in a Project in one place.  It features filtering, grouping, sorting, previewing and batch operations such as copying, moving, deleting and changing approval status. You can also annotate items with sketches and comments from the Media tab in a type of ad-hoc Review called a Quick Review.

It is accessible from the Project Overview page, next to the Reviews tab that shows all the project's reviews by default.  When first opened, it shows all of the items from every Review in the Project, including archived Reviews, in Grid view:

You can switch it into a spreadsheet-like Table view in the same manner as in the Reviews tab:

Grid view tiles will show a badge indicating the number of Notes applied to the item; in Table view these are noted in the Notes column.  This number is the sum total of sketches and comments across all Reviews where this item may appear.

Filtering the Visible Items

The first control allows you to filter the visible set of items.  Once you hit Enter or leave the input field, the tab will display items whose filename (or item name, if you've renamed it in SyncSketch) contain the text you typed.

The Add Filters dropdown presents options for filtering the set by criteria other than the filename. 

• Date uploaded allows you to specify a date range; this filter will limit the visible set to items uploaded within that date range. Clicking the date range field will open a two-month calendar; the first calendar date you select sets the range start, and the second sets the range end.  It includes presets for commonly-used ranges.
• Members Uploading allows you to view only items uploaded by Project members that are added to this field.  This option is particularly useful to educators.
• Status restricts the visible items to those matching the approval statuses added to this field.
• Type restricts the visible items to file types matching those added to this field such as video, 3D, PDF et cetera.

As you set these filters, you can preview at the bottom-left of the filter panel how many items will be shown once you press Apply Filters:

The filtering can be reset using the circled-X con at the right-hand end of the control, which will clear entered text and remove any applied filters.

Grouping the Visible Items

The visible set can be grouped by various criteria. Each grouping will show the grouping name in the header along with a count of matching items.  

Type will group the results by file type using the categories Video, GIF (static and animated), 360 Image, 360 Video, SketchFab, 3D Model, Still Image, PDF, SyncSketch whiteboard, and Adobe Illustrator.  

Status will group by item approval status.

Uploaded By will group items by the Project member who uploaded it. This feature is particularly useful for educators and students.

Sorting the Visible Items

The Sort By dropdown will sort by the criteria as shown:

If the Group By dropdown has a setting it will sort within the groupings.

Loading behavior

For performance reasons, the Media Tab does not display tiles for all items if there are more than 50 in the ungrouped view, or within a given grouping. 

When ungrouped, the first 50 items are displayed and across the bottom is a Load More button. This will load another block of up to 50 items; if there are still more the Load More button will be available.

Groupings will show only one row of matching items at first, representing the overflow with a single overflow tile at the right-hand and of the row. This tile includes a badge indicating how many more matches are available in that grouping. 

Clicking this tile (or the Show More link that appears when hovering over a row) will cause the Media Tab to load another block of up to 50 items.  If there are still more items that are in that grouping, another overflow tile will appear to indicate this.

Selecting items

You can build elaborate selections, starting by clicking the box that appears when you hover over an item.  This box is in the upper left corner of a tile, and at the left-hand end of a row. In Grid view, any item you click after that will be added to the selection. In Table view, click the checkboxes for each desired item. 

This selection will persist even if you switch to the Reviews tab; when you return to the Media tab the selection will remain.

To quickly clear multiple selections, use the circled X control at the left-hand end of the floating selection bar that appears when you first select an item.

Actions

Item actions

Each visible tile in the Grid view (and row in the Table view) has a few actions that appear when hovering over it. 

These actions will affect only that item, even when multiple tiles are selected.  These actions include changing status, a selection box, and an action menu.  The selection box behavior is described above. The Action menu corresponds directly to the one in the floating selection bar, described below. The approval Status dropdown works as it does in the Reviews tab.

Selection actions

When one or more items are selected, a floating selection bar appears similar to the one found in the Reviews tab.  Common actions are available from buttons on the bar. 

These and some additional actions are available from the action menu (the three dots icon) at the right-hand end of the bar.

The options in the selection bar may show some differences depending on what kind of media is selected. Some actions (such as Set as 360 content) are not available for multiple selections, for example.

Selecting a Status will apply that status to the selected items. If all of the selected items have the same approval status, the Status dropdown will be labeled with that status. Otherwise, it will be labeled "Status".

Add to… is essentially a "copy" function, allowing you to add an instance of the selected items to a Review.  You can target one or more existing Reviews from the Projects in the Workspace that you have access to, or you can create a new Review. The items will remain in their original locations, and new instances will be added to the target Review.  

Items are added to the target Review without annotations.  There is currently no way to include comments or sketches in the new instances of the item. In particular, this means whiteboards shouldn't be copied with this method as they will be blank in the target Review.

Start a Quick Review will open a Quick Review that you can use to add comments and sketches to the selected items. (See Using Quick Reviews in the Media Tab for further information.)

The New Review button and action menu item are shortcuts that add item instances to a new Review in any Project in the Workspace that you have access to.  You can also create new Reviews in the review targeting dialog.

The Move action menu item will gather all selected items into a single targeted Review, with annotations.  You can target an existing Review from the Projects in the Workspace that you have access to, or you can create a new Review. The items will no longer be in their original locations.

Neither the Add to nor Move functions will affect your storage usage.

Delete will remove an item from all reviews that it appears in. It will remain in an invisible queue until it is purged from the system within 30 days.  (If you need to recover a deleted item before it is purged, please reach out to support@syncsketch.com.). This action will reduce your storage usage.

When a single still image or video is selected, the Action menu will have a Set as 360 content item. Select this for panoramic content.  (See This document for further details.). When a single video or still item that has been set as a 360˚ panorama is selected, the action menu will include a Set as regular content item that can be used to remove the 360˚ setting.

Previewing items

The action menu includes an item labeled Preview that opens the media in a bare-bones player for detailed review.  Currently, this allows you to play and scrub video. The Preview window will preview the last item that was clicked, or the last item that was selected in a multiple selection. 

In the right-hand end of the Preview window's playbar, you can also set the item's thumbnail. (Note that setting the thumbnail will update the thumbnail in any review that the item appears in.)

The Preview function can also be accessed by clicking the item's tile in the Media tab and tapping the Space bar. It can be dismissed using the Escape key or by clicking the X control in the upper-right corner.

The Preview function is not yet available for all media types, notably 3D models.

FAQ/Troubleshooting

Why aren't all my items showing?

• If there are more than 50 items that should be in the Media tab, you will need to load more items in batches as described in Loading Behavior above.
• If there are more than 5 items in a given grouping, you will only see one row of items, plus a tile that will give you access to more, as described in Loading Behavior above.
• Check the Search control in the upper left, under the tab bar.  If there is a circled-X control then some filter is being applied.  Check the search filters, or click the X to reset them so that nothing is filtered.
• If you change the sort order or grouping, and the Media tab or one of its groupings is showing more items than can be displayed, items you were seeing at the top will now be "in the overflow", and you will need to use the Load More/Show More features as described in Loading Behavior above to see them again.

See Also: 

Using Quick Reviews in the Media Tab