Syncing Playlists and Notes with ShotGrid

Viewing ShotGrid Playlists in SyncSketch

Once we have received the script user information and updated your workspace, you will be able to browse ShotGrid Playlists within SyncSketch.  

Note: Your information will be stored securely in our database using a PBKDF2 algorithm with a SHA256 hash, as recommended by NIST

Within a project you will find the ShotGrid Playlists Dialog by clicking on the ShotGrid button in the upper right.

The ShotGrid dialog allows you to browse your ShotGrid Projects. Once you select your project, we will load all playlists active within the last 60 days. Fetching the playlist information is as easy as pressing the Sync button.  The sync process will display a progress bar for better feedback.

Once a review is synced, it will show up in your SyncSketch Reviews Tab. Reviews which are connected to ShotGrid have the SG button. The SG menu will allow you to refresh the playlist items, in case there were some last minute changes to the Playlist on the ShotGrid side.  Once you made sure all Versions have been synced you can start adding your notes in SyncSketch in a synced session or offline.

You can now refresh your SG playlist items and push notes to SG from within a review!  You can find the familiar ShotGrid icon in the upper right when in the player.


Pushing Notes back into SG

After users have given their notes on SyncSketch, you can push the information back to ShotGrid using the same menu.  In the SG menu, use the "Push Notes to ShotGrid" option which will start pushing the notes to ShotGrid. Both comments and Sketches will be stored in a single Shotgun Note to prevent confusion. It is not uncommon to have more than 20 Sketches per version which would make it hard to track on the ShotGrid side. 

Confirmation dialog after the Sync.

After the Notes have been synced, they will show up in your ShotGrid interface. You can see that the Comments have been added with Markdown for the frame numbers and the Sketches are attached as frame accurate annotations. The generated note is connected to the Playlist, the Shot and the Version to make sure it's easy to find. 

We included a TinyURL back to SyncSketch for quick access of the notes in context.

This is the ShotGrid Plugin in a nutshell. If you have any questions or suggestions on how to improve the communication between ShotGrid and SyncSketch, please get in touch

Sort Order

To ensure that the sort order between ShotGrid and SyncSketch match, use the ShotGrid field sg_sort_order for sorting.