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Roles, Permissions & User Access Management

How do I administer what users can see and do?


When adding new users you can assign them different roles and permissions 


You can invite other users: 

  • to the Workspace (as admins and owners)
    by clicking the 'admin' icon in the workspace view
  • to the Project (as Member, Reviewer, Viewer)
    by clicking the 
    'Users' icon in the project 

Here the roles in more detail ...  

Workspace Owners

A Workspace Owner has all administrative privileges in addition to billing permissions  (typically: a member of your IT or Accounting/Procurement team)

The person who sets up the workspace automatically becomes the workspace owner. In addition to having the permissions of an admin (see below) the owner is responsible for billing and is the only one who has visibility into the payment options and invoicing.


Workspace Admins - A Workspace Administrator can manage users, projects and reviews (typically:  Directors, Supervisors, Producers or Instructors/Faculty)

The admin is able to fully administer projects, reviews, media, members and their roles within the Workspace or Project. 


Project Admins - can administer everything within a specific projects. He can manage members/reviews/projects specific settings and integrations.  

Typically:  Producers, Coordinators, PMs,  Instructors


Members - create, review, and upload content (typically: Team members or students)

Or 'Team' Members can see all content within the project, and will be able to see all new reviews that are created, create new reviews and upload items. They aren't able to administer other members.


Reviewers - users who view and review content in the project (typically: Trusted Clients)


Viewers  - users who can only view content in the project (typically: Visitors who need read only permissions)

Need a reminder?

In case you need a reminder while adding users, you will be able to click the little question mark next to 'User Access'. This will present a small table showing the permissions each group has

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  1. Bernhard Haux

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